VACANCY NOTICE No. 2006/18

UNICEF – IRAN

Title:                           Registry Assistant

Duty Station:             Tehran

Level:                          GS-4

Contract Status:        Temporary Fixed Term (TFT)

Nationality:                Iranian

Supervisor:                Operations Officer (L-3)

Start Date:                 1 January 2007

Major duties and responsibilities:

1.      Sets up and maintains the office filing system in accordance with an established classification system. 

2. Registers, classifies and routes incoming correspondence, documents and other material.
3. Opens new subject files, as required, and disposes of old files in accordance with established retention schedule.

4.      Establishes and maintains records system of file movements within the office. 

5. Responds to inquiries regarding files, correspondence and references.
6. Collects reference and background material from registry files, as requested.
7. May participate in the dispatch of outgoing communications, including pouches, telegrams, etc. 

8.      Prepares and types correspondence relating to registry activities. 

9.      May supervise or assign duties to staff engaged in the receipt, dispatch and maintenance of communications, and related activities. 

10. Performs other duties, as required.   

Qualifications and experience:

• High school diploma; knowledge of record-keeping procedures and some typing skills required;
• Three years of general clerical work some of which is in registry;
• Good knowledge of English and Farsi (both written and spoken);
• Skilled in the use of basic computer software under windows;
• Good communication and inter-personal skills,
• Good team-work capacity,
• Skills in typing in Farsi and English,
• Ability to work in hard situations as well as multicultural environments
• Work experience with UNICEF or other international organizations an asset

Interested applicants are requested to send their CV’s, in English, to fax #22 59 49 48 or e-mail address: Tehran@unicef.org or through the UN website http://jobs.un.org.ir under UNICEF job vacancies no later than Monday 18 December 2006 quoting Vacancy # 2006/18

UNICEF is a non-smoking working environment

Applications from qualified women are encouraged

   Male applicants should be released from their military obligations